Privace & Data Use

Last updated: 12 December 2026

This page explains how 360dialogues.com (“we”, “this site”) collects and uses personal data, and what choices you have.

1) Who is responsible for your data

Controller: Christoph Hinske (360Dialogues)
Contact: email us or get in touch via https://www.linkedin.com/in/christophhinske/
Location: Netherlands

If you contact us, submit a form, or subscribe to updates, you share data with us as the controller.

2) What this policy covers

This policy applies to:

  • this website and its pages

  • forms on this site (including Expressions of Interest, contact forms, surveys, and similar)

  • email communication that results from your contacting us via this site

It does not cover third-party websites we link to. Their own policies apply.

3) What data we collect

Depending on what you do on the site, we may collect:

A) Data you provide

  • Name, email address

  • Organization/affiliation, role

  • Website links

  • Messages you send us

  • Submissions such as abstracts, keywords, references, or project details (e.g., in an Expression of Interest form)

B) Basic technical data

  • IP address (often shortened/aggregated by providers)

  • device/browser information

  • approximate location (city/country level)

  • pages visited, timestamps, referring page

This technical data is typically collected through standard website logs and, if enabled, analytics/cookie tools.

4) Why we use your data

We use personal data only when we have a clear purpose, such as:

  • Responding to you: answer messages, process requests, follow up on your submission

  • Running editorial/project workflows: review submissions and coordinate next steps
    Example: for Factor X (Routledge volume work), we use EOI form data to review your proposal and contact you about acceptance, questions, or next steps.

  • Operating and improving the site: security, troubleshooting, fundamental audience insights (if analytics is enabled)

  • Legal and integrity reasons: prevent abuse, comply with lawful requests, maintain records when needed

We do not sell personal data.

5) Legal bases (EU/UK GDPR)

We process personal data on one or more of these bases:

  • Your request/steps before a collaboration: when you submit a form or ask to be contacted, we use your data to handle that request.

  • Legitimate interests: running the website safely and effectively, managing submissions and editorial workflows, and maintaining communication records where reasonable.

  • Consent (only when asked): optional sign-ups (e.g., newsletters/updates) or non-essential cookies/analytics where required. You can withdraw consent at any time.

6) Who we share data with

We share data only when necessary:

  • Service providers that help run the site and forms (e.g., website hosting, form handling, email tooling). They process data on our instructions or as separate controllers, depending on the tool.

  • Project collaborators only when needed for the specific purpose you engaged with (e.g., editors reviewing a submission). For Factor X, this can include the editorial team and, where relevant, the publisher workflow.

We do not publish your personal submissions or identifiable details unless you explicitly agree and it is clearly intended (e.g., a public contributor list).

7) International transfers

Some service providers may process data outside the European Economic Area. Where this happens, we rely on appropriate safeguards (such as adequacy decisions or standard contractual clauses) as provided by the service provider.

8) How long do we keep your data

We keep data only as long as needed for the purpose:

  • General contact: typically up to 12 months after the last meaningful interaction, unless ongoing work requires a more extended period.

  • Submissions (e.g., EOIs): for the duration of the review/selection process and reasonable follow-up, typically up to 12–24 months, then deleted or anonymized unless a longer retention is justified (e.g., contracted work, publication process, legal requirements).

  • Newsletter/updates (if offered): until you unsubscribe.

You can request deletion earlier; see “Your rights”.

9) Security

We take reasonable measures to protect data (access control, secure tooling where available, minimal sharing). No system is risk-free; if you believe your data has been exposed, contact us.

10) Cookies and analytics

This site may use cookies or similar technologies for:

  • essential site functions

  • basic performance and security

  • analytics (only if enabled)

Where required, we will ask for consent for non-essential cookies/analytics. You can also control cookies via your browser settings.

11) Your rights

Depending on your location (especially EU/UK), you may have the right to:

  • access your data

  • correct inaccurate data

  • request deletion

  • restrict or object to specific processing

  • Receive your data in a portable format

  • withdraw consent (where consent is the basis)

To use these rights, email us.
If you are in the EU/UK and believe your rights were violated, you can also complain to your local data protection authority.

12) Children

This site is not intended for children under 16. If you believe a child has submitted personal data, please get in touch with us so we can remove it.

13) Changes

We may update this policy when needed. The “Last updated” date shows the current version.

14) Contact

Questions or requests email us.